IT Purchasing Policy

AITS can provide assistance with the purchase of software & computer equipment for ENCS Faculty/Staff members. The University offers a variety of standardized computers which suit the vast majority of teaching & research activities. Non-Standard equipment can still be bought, however a waiver form must first be signed. The form can be found below & must be signed by the ENCS Dean.

Non-standard computers must be bought with a 3-year warranty as well as include an OEM version of Windows. If a specific vendor is required & the value is over $5000, a sole source document must first be completed along with the appropriate justifications.

All computer purchases must be done via Web Requisition (Millennium). Machines bought on a credit card (P-Card) or reimbursed via expense report shall not be inventoried & thus not eligible for ENCS-licensed Applications. Additionally, both non-standard & reimbursed computers shall only be supported on a "Best Effort" basis.

Minor Purchases

Please note that due to a lack of staff, all IT purchases valued at less than $1000 should be addressed to your Department Administrator (DA). Should the device require network registration (desktop, laptop, printer, etc.) it will first need to be added to inventory. In such cases, kindly ensure that items are delivered to the AITS Service Desk (EV 7.182) so that they may be processed quicker.

Forms

Non-standard Computer Waiver

Sole Source Document

More Information

AITS - Standard Computer Purchase Guide

Concordia Policy on Computer Provisioning

Concordia Procurement Policy

IITS Computer Hardware & Software Provisioning

Millennium Web Requisition Training Guide